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HIKE + BIKE TERMS AND CONDITIONS

The following is the terms of the agreement between Hike + Bike and each of our customers. If you do not agree to these terms, you should not procure the services of Hike + Bike, so please review these terms carefully. If you have any questions about them please contact us.

You enter into this agreement with Hike + Bike when we receive the specified booking payment or deposit from you.

LIABILITIES

You accept that mountain biking, hiking and road cycling are dangerous activities and that they can cause serious injury or death.

Hike + Bike holidays take place in an outdoor/ mountainous environment and are, by their very nature, not free from risk. Hike + Bike make every effort to minimise the risk to the customer(s) and instructs the customer(s) in the safe negotiation of such risk as may remain. Consequently, while all reasonable efforts will be made to ensure the safety and well-being of our customers, because the activities take place in an outdoor/mountain environment the customer(s) must be aware, understand and agree that there are inherent dangers and certain unpredictability accompanying the activities. The customer(s) accepts responsibility for such risks to personal safety. The customer(s) accepts that to that extent he or she is taking part in a Hike + Bike holiday or activity at his or her own risk.

Hike + Bike will not be liable for any injury that results from failure to follow its safety instructions. Hike + Bike only accepts liability for physical injury to a participant that is shown to result from negligence on the part of Hike + Bike. The customer(s) acknowledges that other loss, damage and expense including, without limitation, loss of money, loss or damage to clothes, equipment and possessions, losses arising on the cancellation of a booking and the expenses of delay and harm caused other than by the negligence of Hike + Bike howsoever arising is not the responsibility of Hike + Bike and that Hike + Bike’s liability is hereby limited.

Customers are required to sign an ACCIDENT WAIVER AND RELEASE OF LIABILITY FORM upon arrival, prior to the tour commencing.

All clients must obey the safety instructions of the guide at all times and agree not to act in any way that compromises the safety, enjoyment, learning or well-being of themselves, other participants, or staff.  Hike + Bike reserves the right to withdraw services, without refund, from any participant that does not follow safety instructions of the guide or in the guide’s judgement pose a safety risk.

Hike + Bike may ask a participant to withdraw from activities, without refund, if they are found, or seem, to suffer from a physical or mental condition that, in the guide’s judgement, poses a threat to safety. If a prospective participant is in any doubt about this they must discuss their condition with Hike + Bike in advance of booking and, if deemed necessary, seek medical advice.

Hike + Bike may ask a participant to withdraw from activities, without refund, if they are found, or seem, to be in very poor physical condition, or of very low personal fitness that, in the guide’s judgement, may compromise group well-being or safety.  If a prospective participant is in any doubt about this they must discuss their physical condition with Hike + Bike in advance of booking and, if deemed necessary, to seek medical advice.

Hike + Bike will not tolerate verbal or physical abuse of other guests, our staff, our equipment, our accommodation, local people or the environment. Any breach of this will result in the immediate withdrawal of our services without refund, removal from our premises and may lead to prosecution.

PAYMENT

Hike + Bike require a non-refundable deposit of 25% of the total amount to reserve your holiday.

Final payment is due no later than 4 weeks before your holiday begins. If this is not paid Hike + Bike reserve the right to regard the booking as cancelled and the participant will lose his or her deposit.

CANCELLATION

(a) Cancellation of a booking by a customer is only effective when received by Hike + Bike in writing by email or in the post. Address to send cancellations to is; 5 Plaza Prado Viejo, 29400 Ronda (Malaga)  Spain or email: info@hikeandbikeholidays.com. Phone cancellations will still require written confirmation. Phone number is 0034 638 873 279.

Cancellation charges will be scaled accordingly:

Period before departure in which notification is received

Cancellation charge as % of total holiday price

More than 43 days

Your deposit

28 - 42 days

45%

15 - 28 days

60%

8 - 14 days

75%

1 to 7 days

100%

 

 

 

 

 

 

 

 

 

(b) Hike + Bike reserve the right in any circumstances to cancel the cycle tour and in this event will return to participants all monies paid. In no case except for reasons of war, riots, civil strife, terrorist activity, industrial disputes, natural and nuclear disasters, fire, technical problems to transport, closure or congestion of Airports or ports, cancellations or changes of schedules by scheduled Airlines and similar events beyond the control of Hike + Bike will your cycle tour be cancelled less than two weeks before it begins.

To change the dates of your holiday once a deposit has been paid you must notify Hike + Bike at least 6 weeks prior to arrival. A 30 euro charge per person is payable for additional admin costs.  We reserve the right to refuse any transfer.

TRAVEL INSURANCE

It is recommended that the customer(s) may take out personal insurance to cover cancellation losses and if travel costs are likely to be high it is advisable to check availability of your preferred holiday dates before booking travel tickets.  Should Hike + Bike have to cancel for any reason, the customer(s) will be offered an alternative date. If this is not acceptable, the booked customer(s) will be eligible for a full refund (deductions for money transfers and exchange rate fluctuations may apply).

Hike + Bike reserve the right to cancel activities without refund when we deem it dangerous to continue or due to combinations of adverse/dangerous environmental conditions. Definitions, including but not limited to: heavy consistent precipitation, floods, earthquakes, landslides, electrical storms (present or imminent) high winds, low visibility, resultant temperatures below 10ºC or above 40ºC, wild fires. Assessments will be made on a daily basis, and on-going throughout the activity.

Hike + Bike reserve the right to cancel activities without refund due to clients not having their European Health Insurance Card (Applies to EU residents only) and/or proof of adequate personal insurance.

Except where stated differently, Hike + Bike will not be held liable for any compensation, damages, expenses, costs, losses or any other amount of any description or otherwise if we or your airline have to change or cancel your flight or holiday, or your flight cannot be provided as or when agreed as a result of circumstances or an event beyond our control.

In the unlikely event that the customer(s) has/have cause for complaint about Hike + Bike, the complaint should be made in the first instance to the guide so that corrective action can, if possible, be taken. The customer(s) acknowledges that it is unreasonable to take no action during a ride/walk/week/holiday with Hike + Bike but to complain later. However, should a problem not be resolved the complaint should be made in writing.

PROMOTIONAL OFFERS

Hike + Bike promotions using vouchers, leaflets or reference numbers for discounted holidays, services or any other products provided by Hike + Bike will be limited to one use per person.  Discount vouchers, reference numbers or leaflets may only be used once per person per booking.  The cumulative use of special reductions / offers in prices or discounts will be not be admissible when making bookings with Hike + Bike.  Date restrictions may apply and offers are subject to availability.  Holiday bookings taking advantage of special offers, discounts and promotions are based on 2 people sharing.  Single person bookings will be subject to supplementary charges.  All offers do not include flights or bike hire unless stated otherwise.

BIKE HIRE

Bookings are necessary to reserve bikes with Hike + Bike.  In the peak season you will need to book in advance especially when cycling events are on. A booking will only be confirmed once you have made a 25% no refund deposit on the total rental amount to Hike + Bike.

Any customer who withdraws from a rental after a booking has been made, will lose their deposit.

When 'renting-a-bike' you will have to:

4) Be responsible for the bike, at all times, until it is returned to Hike + Bike

If you rent a bike we expect you will:

1.     Show a valid ID (passport or drivers licence) and sign a rental contract.

2.     Pay a bond when renting a bike (always 50 euros at pick up).

3.     Make sure you have travel insurance and check the policy before you leave (if it covers theft or damage of a rental bike).

4.     Lock your bike to any pole/fence or something secure.

5.     Return a clean and undamaged bike.

6.     Use the rental bike for what it has been designed for.

7.     Use a bike helmet (an obligation in Spain and we will supply the helmet for "free").

8.     Be friendly to other road users and give way to pedestrians on zebra crossings.

We recommend that you take out travel insurance when you plan to rent a bike with us in the event that you have to cancel or in case you rental bike becomes damaged or lost (theft). Not all insurance policies include this option, therefore it's best to ask and to pay that little extra for insurance cover.